Our purchasing policy offers opportunities to work within RIVMNational Institute for Public Health and the Environment  National Institute for Public Health and the Environment   operations to achieve certain aims of the primary policy and processes in line with the RIVM vision. The policy on purchasing and tendering compels RIVM to carefully consider the envisioned role for the proposed procurement: how can the purchasing policy contribute to achieving the primary objectives of our organisation? The purchasing policy sets out clear guiding principles for purchasing and procurement, defining these activities within RIVM.

Purchasing Conditions

When entering into agreements and issuing purchase orders, RIVM uses the following purchasing conditions:

• The General Government Terms and Conditions for Purchasing (ARIV-2018)
• The General Government Terms and Conditions for Public Service Contracts (ARVODI-2018)
• The General Government Terms and Conditions for IT Contracts (ARBIT-2018)

Do you have any questions regarding these conditions, or would you like a more detailed explanation?
Please e-mail your questions to inkoop@rivm.nl or call our RIVM Purchasing Centre (Inkoopuitvoeringscentrum - IUC) on +31 30 - 274 32 11.

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Around the 29th of November 2018,  RIVM contacted most of our suppliers by email about the obligation to switch to electronic invoicing.

Perhaps you didn’t receive an invitation by Tradeinterop to switch to e-invoicing (including appendices) however must have received multiple reminders for this.
As announced: from April 18th 2019 onwards we will not process your PDF invoice and hence we will not pay this invoice. We request you to send an e-invoice (including appendices).

You have the following possibilities to deliver the e-invoices (including appendices) to RIVM:

1.       Through the invoiceportal: You are easily able to make an e-invoice in our online portal. For more information about our online portal we refer to: https://www.tradeinterop.com/rivm-en. Click here to make a free account: portal.tradeinterop.com.

         Tradeinterop can help you setup a portal account. All you need to do is send below information to support@tradeinterop.com. The information marked with a ‘*’ is mandatory:

         *Company name:
         *streetname and number:
         *Postal Code:
         *City:
         *Country:
         *IBAN or Bank Account Number:
         *Email address that you want to use for the portal login:
 
         BIC (if applicable):
         VAT number (if applicable):
         Chamber of Commerce number (if applicable):
 
         Please fill in above details and send this email to support@tradeinterop.com. Tradeinterop will create a portal account for you and send you the username and password.
         With this information you can login to portal.tradeinterop.com and submit your invoice to the RIVM.

         You can use the Tradeinterop portal free of charge for sending invoices to the RIVM.

2.       Via Simplerinvoicing / PEPPOL: Through this secure European network, you are able to send your e-invoices to all other organisations who are linked to this network.
         Do you want to know whether your financial or invoicing software is connected to this network or do you want more information? Please contact Tradeinterop (support@tradeinterop.com).
         Are you already connected to the Simplerinvoicing / PEPPOL network, please use this identifier: 00000004000000062000.

3.       Via Email: Send an e-mail with your e-invoice as UBL, XML, INSBOU or HR-XML file to OIN00000004000000062000@invoices.tradeinterop.com.

4.       Other channels: If you wish to send your invoices through other channels, please contact Tradeinterop (support@tradeinterop.com) to explore the options.

For more information about the collaboration between RIVM and Tradeinterop, we refer to the webpage of the RIVM on e-invoicing: https://www.rivm.nl/contact/zakendoen-met-rivm.