Any commissions from RIVM are subject to rules and regulations, for instance regarding liability, invoicing and delivery. These rules and regulations are set out in various documents that define terms and conditions. These terms and conditions apply to RIVM and to its suppliers.
Offers for equipment to fight the corona crisis
Since media attention concerning shortages of medical devices and personal protective equipment has increased, the ministry has received hundreds of messages from companies and private individuals that are able to deliver this protective equipment. All companies that would like to supply such equipment have been asked to submit tenders, from Dutch and foreign manufacturers, to the consortium via middelencorona@nfu.nl.
Categorie "Laboratorium"
De rijksbrede inkoopcategorie "Laboratorium" is toegewezen aan het IUC-RIVM. Hier vindt u informatie over activiteiten voor deze categorie en rijksbrede contracten op laboratoriumgebied.
Our purchasing policy offers opportunities to work within RIVM operations to achieve certain aims of the primary policy and processes in line with the RIVM vision. The policy on purchasing and tendering compels RIVM to carefully consider the envisioned role for the proposed procurement: how can the purchasing policy contribute to achieving the primary objectives of our organisation? The purchasing policy sets out clear guiding principles for purchasing and procurement, defining these activities within RIVM.
Purchasing Conditions
When entering into agreements and issuing purchase orders, RIVM uses the following purchasing conditions:
- The General Government Terms and Conditions for Purchasing (ARIV-2018)
- The General Government Terms and Conditions for Public Service Contracts (ARVODI-2018)
- The General Government Terms and Conditions for IT Contracts (ARBIT-2018)
Do you have any questions regarding these conditions, or would you like a more detailed explanation?
Please e-mail your questions to inkoop@rivm.nl or call our RIVM Purchasing Centre (Inkoopuitvoeringscentrum - IUC) on +31 30 - 274 32 11.
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Around the 29th of November 2018, RIVM contacted most of our suppliers by email about the obligation to switch to electronic invoicing.
Perhaps you didn’t receive an invitation by Tradeinterop to switch to e-invoicing (including appendices) however must have received multiple reminders for this.
As announced: from April 18th 2019 onwards we will not process your PDF invoice and hence we will not pay this invoice. We request you to send an e-invoice (including appendices).
You have the following possibilities to deliver the e-invoices (including appendices) to RIVM:
1. Through the invoiceportal: You are easily able to make an e-invoice in our online portal. For more information about our online portal we refer to: https://www.tradeinterop.com/rivm-en. Click here to make a free account: portal.tradeinterop.com.
Tradeinterop can help you setup a portal account. All you need to do is send below information to support@tradeinterop.com. The information marked with a ‘*’ is mandatory:
*Company name:
*streetname and number:
*Postal Code:
*City:
*Country:
*IBAN or Bank Account Number:
*Email address that you want to use for the portal login:
BIC (if applicable):
VAT number (if applicable):
Chamber of Commerce number (if applicable):
Please fill in the above details and send this email to support@tradeinterop.com. Tradeinterop will create a portal account for you and send you the username and password.
With this information you can login to portal.tradeinterop.com and submit your invoice to the RIVM.
You can use the Tradeinterop portal free of charge for sending invoices to the RIVM.
2. Via Simplerinvoicing / PEPPOL: Through this secure European network, you are able to send your e-invoices to all other organisations who are linked to this network.
Do you want to know whether your financial or invoicing software is connected to this network or do you want more information? Please contact Tradeinterop (support@tradeinterop.com).
Are you already connected to the Simplerinvoicing / PEPPOL network, please use this identifier: 00000004000000062000.
3. Via Email: Send an e-mail with your e-invoice as UBL, XML, INSBOU or HR (hazard ratio )-XML file to OIN00000004000000062000@invoices.tradeinterop.com.
4. Other channels: If you wish to send your invoices through other channels, please contact Tradeinterop (support@tradeinterop.com) to explore the options.
For more information about the collaboration between RIVM and Tradeinterop, we refer to the webpage of the RIVM on e-invoicing: https://www.rivm.nl/contact/zakendoen-met-rivm.
E-invoicing
Since 18 April 2019, RIVM has switched entirely to e-invoicing. This allows invoices to be processed and paid faster and reduces the cost of invoice processing.
RIVM implemented this change in line with Dutch Central Government policy and the national procurement terms and conditions (ARBIT, ARVODI and ARIV). All suppliers with contracts with Dutch Central Government (i.e. ministries and agencies such as RIVM) with start dates from 1 January 2017 onwards are required to submit e-invoices. A paper invoice or e-mail (e.g. pdf) is explicitly not included in the definition of an e-invoice. The policy states that paper invoices and invoices by e-mail will no longer be processed. These will be returned to you, which means that this invoice will not be paid.
More information and instructions on e-invoicing are available in this financial information leaflet.