Here you will find answers to many questions about submitting information about tobacco products, herbal products for smoking, e-cigarettes and refill containers.

When and how should fees be paid?

  • In The Netherlands, the “Rijksinstituut voor Volksgezondheid en Milieu” (RIVMNational Institute for Public Health and the Environment ) / National Institute for Health and the Environment (RIVM)” is the organization that will process the notifications. The “Nederlandse Voedsel en Warenautoriteit (NVWA)” / Netherlands Food and Consumer Product Safety Authority (NVWA), the enforcement agency of the Dutch Tobacco Act, will send an invoice for total costs of the notification(s).
  • If the importer is known, the NVWA will send an invoice to the importer.
  • More information about the invoices can be found on the website NVWA retributies (NVWA fees).
  • No fees will be charged for e-cigarettes and liquids that are notified before 20 November 2016.
  • More information about the Dutch fees for notifying the product can be found at the website Officiële Bekendmakingen van de rijksoverheid (Official Announcements of the Dutch government). This information is only available in Dutch and you might need a translator.

When should a fee be paid for a product?

  • If a product has a different composition.
  • If a product keeps the same composition, but is launched with, for example, another presentation, brand name, brand characteristics.

Who is allowed to submit information?

  • The importer is responsible for making the notification in the EU-CEG system of the products he markets.
  • The importer can notify himself or he can use an enterer, for example the producer.

Where should the relation between importer and submitter be filled in?

  • The importer needs to arrange that he and his products are recognizable in the EU-CEG system. He has two options for this:
  1. The importer submits the information himself.
  2. The importer allows the producer to submit the data for him. In this case, the relation with the producer must be distractible from the EU-CEG. This can be done for example in the field “Submitter_Has_Affiliate_Company” (if the producer has a share in the company of the importer) or the field “Submitter_Appoints_Enterer”.

When should the information on sales volumes be submitted?

  • The manufacturers and importers provide the data yearly. They provide the data before 15 June of the calendar year subsequent to the year to which the data apply.

How is it known whether the information is correct and products are admitted to the Dutch market?

  • The EU-CEG-system gives the submitter a confirmation that the information is registered successfully.
  • The RIVM checks if the information is filled in complete and correctly in the EU-CEG-system.
  • Products will not be approved or disapproved.
  • The RIVM gives no confirmation of notified products.
  • Therefore a link to a list with the notified products is not available for this purpose.

What should be filled in if a field is not applicable?

  • The EU-CEG development team recommends filling in "0" if a field does not apply to a particular (component of a) product.

Which other requirements for e-cigarettes and refill containers are applicable?

Information about this subject can be found on the website of the Nederlandse Voedsel- en Warenautoriteit, NVWA,  Vraag en antwoord E-sigaret en navulvloeistoffen. This information is only available in Dutch and you might need a translator.

What are the new regulations for non-nicotine e-cigarettes?

As of 1 July 2018, the new rules for e-cigarettes without nicotine have become fully effective. The requirements for non-nicotine e-cigarettes and refill containers link up, wherever possible, with the requirements applicable to electronic cigarettes and refill containers with nicotine.

More information can be found on the website of the Nederlandse Voedsel- en Warenautoriteit, NVWA, Rapportageverplichting producenten, importeurs, groothandelaren. This information is only available in Dutch and you might need a translator.

What are the new rules for novel tobacco products?

On 1 July 2018, the obligation became effective to send a specimen of the novel tobacco product and any necessary device to RIVM. For the other products, only at the request of the Minister of Health, Welfare and Sport a specimen of the modified product is to be sent to RIVM. RIVM receives these data and products on behalf of the Minister of Health, Welfare and Sport.

The address where the products can be sent to is:
Directeur Volksgezondheid en Zorg (V&Z)
Antonie van Leeuwenhoeklaan 9
3721 MA Bilthoven
The Netherlands

Where to find more information about tobacco products and related products?

  • You can find more information on the website of the Netherlands Food and Consumer Product Safety Authority, NVWA, Roken en tabak. This information is only available in Dutch and you might need a translator.

Where can TPD related questions about tobacco products and related products be asked that are not about the submission of information?

  • Such questions can be asked through the website Vraag stellen aan de NVWA (Ask a question to the NVWA).
  • This site is only in Dutch. For instructions in English click here.

Where to find more information about e-cigarettes?

  • You can find more information on the website of the Netherlands Food and Consumer Product Safety Authority, NVWA, E-sigaretten en navulvloeistoffen. This information is only available in Dutch and you might need a translator.

Where can more information about the final national implemented directive “Tabaks- en rookwarenwet” (Dutch Tobacco Act) be found?