Who may submit the information?
- The importer is responsible for submitting the information for the products they bring on the market.
- The importer must ensure that they and their products are recognizable in the EU-CEG system. There are two options for this:
- The importer submits the information themself.
- The importer has the producer submit the information for them. In this case, the relationship must be declared in the field “Submitter has affiliated company” (if the producer has a share in the company of the importer) or in the field “Submitter appoints contributor”.
When should the information be submitted?
- For tobacco products: one month before a new or modified product is placed on the Dutch market. For a series of products, the term is four months in advance.
- For novel tobacco products: six months before the intended date of placing on the Dutch market.
- For herbal products for smoking: one month before a new or modified product is placed on the Dutch market. For a series of products, the term is four months in advance.
- For electronic cigarettes and refill containers - both with and without nicotine - : six months before the intended date of placing on the Dutch market. For any substantial change of the product, a new submission should be made.
- Information on sales volumes of products in the previous year: every year (no later than 15 June).
- All available internal and external information about preferences of consumer groups, mode of sale of the products and summaries of any market research: within a reasonable period of time after it has become known to the manufacturer or importer. A reasonable term should be considered 2 months.
Who processes the information?
In The Netherlands, the National Institute for Public Health and the Environment (RIVMNational Institute for Public Health and the Environment ) collects the information for the minister of Health, Welfare and Sport and processes the submitted information.
How will it be disclosed whether the information is correct and products are admitted to the Dutch market?
- The EU-CEG-system gives the submitter confirmation that the information is successfully registered.
- Products will not be approved or disapproved.
- The RIVMNational Institute for Public Health and the Environment gives no confirmation of notified products.
- Therefore a list of admitted products is not available.
When should a fee be paid for a product?
- When a different composition is submitted for an existing product.
- When the composition of an existing product remains the same, but the product is launched with, for example, another presentation, brand name, or brand characteristics.
How should the fees be paid?
- The “Nederlandse Voedsel en Warenautoriteit (NVWA)” / Netherlands Food and Consumer Product Safety Authority (NVWA), the enforcement agency of the Dutch Tobacco Act, will send an invoice for total costs of the notification(s).
- More information about the invoices can be found on the website NVWA retributies (NVWA fees).
What should be filled in if a field is not applicable?
The EU-CEG development team recommends filling in "0" if a field does not apply to a particular (component of a) product.
Where to ask questions about tobacco and smoking products other than about submission of information?
You can ask such questions via the website Vraag stellen aan de NVWA (Ask a question to the NVWA, The Netherlands Food and Consumer Product Safety Authority, the enforcement agency of the Dutch Tobacco Act).
What are the regulations for non-nicotine e-cigarettes?
As of 1 July 2018, the regulations for e-cigarettes without nicotine have become fully effective. The requirements for non-nicotine e-cigarettes and refill containers are, where possible, in line with the requirements applicable to electronic cigarettes and refill containers with nicotine.
More information can be found on the website of the Nederlandse Voedsel- en Warenautoriteit, NVWA, Rapportageverplichting producenten, importeurs, groothandelaren (Reporting obligation producers, importers, wholesalers). This information is only available in Dutch.
Where to find more information about e-cigarettes?
You can find more information on the website of the Netherlands Food and Consumer Product Safety Authority, NVWA, E-sigaretten en navulvloeistoffen (E-cigarettes and liquids). This information is only available in Dutch and you might need a translator.
Novel tobacco products
Where should novel tobacco products be sent to?
From July 1st 2018, producers and importers are obliged to send a specimen of the novel tobacco product and any device that is required for its use to RIVMNational Institute for Public Health and the Environment . This should be done at the same time as the submission of information in the EU-CEG system. RIVM receives these data and products on behalf of the Minister of Health, Welfare and Sport.
The address where the products can be sent to is:
Directeur Volksgezondheid en Zorg (V&Z)
Antonie van Leeuwenhoeklaan 9
3721 MA Bilthoven